Administration and Finance

The duties of the Administration and Finance Committee is to manage the temporal and financial affairs of the Congregation and to promote the principles and practice of the Christian Stewardship of material possessions.

This committee organizes and oversees the annual financial plan formulation process and to assist all Committees in the preparation of their annual financial plan. They also prepare the total church financial plan for presentation to the Council and Congregation at its Annual Meeting.

They  conduct a quarterly review of the financial plan and report on overruns or shortfalls to the Council.

General responsibilities include:

  1. preparing a list of duties and responsibilities for the Treasurer(s), Bookkeeper, and Envelope Secretary.
  2. to annually recommend to the Congregation through the Nominating Committee, a candidate for Mission & Service Fund Secretary whose responsibility it will be:

a. to record donations;

b. to regularly report to the Committee.

3. to annually recommend to the Congregation through the Nominating Committee, a candidate for Envelope Secretary (and an assistant if necessary) whose responsibility it will be:

a. to record envelope and special offerings;

b. to ensure that donors' requests are honoured;

c. to provide the donors with statements three times a year.

4. to annually recommend to the Congregation through the Nominating Committee, a candidate for Trinity United Church Memorial Fund Secretary whose responsibility it will be:

a. to record donations;

b. to ensure that donors' requests are honoured;

c. to regularly report to the Committee all undesignated Memorial funds.

5. to make recommendations to the Council re: the use of undesignated Trinity United Church Memorial funds.6. To receive and record offerings and to arrange for their safekeeping.7. To disburse church funds in accordance with the approved financial plan.8. To ensure that quarterly and annual financial reports are prepared.9. To initiate Christian stewardship programs and communicate the need for such programs to the Congregation. 10. To determine, with the Property Committee, the suggested contributions from outside groups toward the cost of using church facilities or equipment. 11. To prepare all financial and statistical reports required by regulatory bodies of the United Church and the government.12. To recommend a qualified person to the Council to review the accounting records of the church and its organizations annually. 13. To assist in the selection of the Church Secretary. 14. To ensure that the Church Secretary, Ministerial Staff and Treasurer(s) have adequate office equipment.